UFS Vacancies 2022 – Administrative Assistant

Job Responsibilities:

• Handle office administration including but not limited to typing, filing, orders, telephone appointments, queries, and sending faxes and capturing of data on computer system.
• Diary planning of HIV division.
• Responsible for meeting administration.
• Receive quests and arrange functions where necessary.
• Coordinating training of peer educators.
• Coordinate Health and Wellness activities/awareness campaigns.
• Data capturing, analysis and writing of reports.
• Report fault and general maintenance and follow-ups.
• Assist with financial administration of HIV division.
• Assist with budget planning and budget of external funding.
• Travel to other UFS campuses (South Campus and QwaQwa) as required to assist with HIV activities.

Job Requirements:

• Grade 12 on NQF level 4.
• A minimum of one (1) year experience in office management.
• A minimum of one (1) year experience in the HIV field.
• Experience in financial administration/management.
• Proof of COVID vaccination.
• A valid driver’s license (must travel independently to other campuses).
• Results Orientated:
  • The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
  • The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
  • The ability to deal with several activities at a time.
  • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office and the Internet.
• Leading:
  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• Building Coalitions:
  • The ability to be self-assured and at ease with people in all types of social situations.
  • The ability to interact with others and establish personal connections with people.

Job Details:

Company: University of the Free State

Vacancy Type:  Full Time

Job Location: Bloemfontein

Application Deadline: N/A

Apply Here

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