Jobs in Dubai for Freshers 2025 – Document Controller

Job Description:

Responsible for ensuring accurate and timely administrative support to the procurement team and business stakeholders. Responsibilities includes quality assurance and management and maintenance of all documents for the Centralised Procurement Department.

Job Responsibilities:

• Filing and Document Circulation: Responsible for filing and document circulation within centralized procurement department for all commercial related documents (Contracts, PO, Service reports, etc.).
• Management Report: Collate relevant information and produce reports for centralized procurement team to advice on the status of contracts, supplier’s qualification, vendors evaluations, spend analysis, supplier’s performance metrics and work orders.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Responsible for devising and maintaining office systems, including data management, filing and document tracking.
• Assist in raising PRs and POs in SAP ERP.
• Generate necessary reports from the system as and when required.
• Maintain clear and accurate records and reports.
• Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information, and preparing replies when required.
• Database Management: Collecting and updating all relevant information, including approved vendors’ lists, vendor and subcontractors’ pre-qualifications records, post-evaluation records, contracts, and agreements, RFA tracking sheets.
• Receive and review purchase requisitions and ensure that all required information is available and necessary approvals have been obtained.
• Ensure all RFAs approvals are obtained in timely manner and according to DoA.
• Manage the complete vendors’ profiles and subcontracts in SAP ARIBA and coordinate with IT Department to develop and enhance System Modules
• Ensure all contracts and related documents are signed as per the DoA.
• Responsible for creating and maintaining accurate and updated tracking logs for PRs / LPOs / contracts.
• Assist Admin / Finance / Procurement teams in all required admin support (Invoicing, GRNs, data entry, expediting, vendor registration, and other admin transactions).

Job Requirements:

• Experience in the MEP construction / contracting / FM industry is preferred.
• Work ethics with integrity and trustworthiness.
• Ability to work and think innovatively in a fast-paced environment
• At least 9 years related work experience in administrative work, document control, quality assurance.
• Bachelor’s degree in any field, such as business administration, accounting, management, quality assurance, etc.
• Honest keeper of confidential information.
• Strong knowledge of Electronic Documents Systems
• Excellent planning and organizational skills
• Excellent interpersonal and communication skills with strong command of the English language (both written and verbal)
• Strong multi-tasking capabilities
• Minimum 6 years’ experience as a document controller and / or as an administrator.
• Team player
• Experience working as a buyer cum document controller is an advantage.
• Excellent knowledge of spreadsheets, databases, word processing, flowcharts, workflows, and selected job specific software.
• Advanced knowledge of SAP P2P.
• Ability to work under pressure

Job Details:

Company: Al-Futtaim

Vacancy Type:  Full Time

Job Location: Dubai, United Arab Emirates

Application Deadline: N/A

Apply Here

jobstrivia.xyz