Saturday , April 13 2024

GPG Vacancies Department of Health 2022 – Personal Assistant

Website Gauteng Provincial Government

Job Description:

Medical surveillance will be conducted on the recommended applicants, at no cost. The role requires emotional intelligence due to the numerous interactions that the incumbent will have with diverse people. People with disabilities are welcome to apply, as well as applicants that previously applied for the position. Applications must be filled on a new Z83 form from DPSA website accompanied by a comprehensive CV highlighting or stating the requirements mentioned above; and certified copies of ID and qualifications not older than six (6) months. • Applicants must indicate the post reference number on their applications. They should also ensure that they write Not Applicable (N/A) at areas or sections on the Z83 that do not apply to them and initial all pages of the Form. Failure to populate the Z83 accordingly and to submit the required documents will result in the application not being considered. • Qualifications of candidates recommended for appointment will be verified. Persons in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA). Candidates will be subjected to security screening and vetting. Applications received after the closing date will not be accepted. The Department reserves the right to not make an appointment. Candidates will be expected to be available for selection interviews and assessments on the date, time and place determined by the Department. Applications must be submitted to: JhbHealth.DistrictJobApplications@gauteng.gov.za • PLEASE NOTE: The Public Service does not charge any fees for applying for posts. Should you be asked for a fee, please let the authorities know. • NB : people with disability are encouraged to apply.

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Job Responsibilities:

Provide administrative support to the Chief Director. Manage the Chief Director’s diary, including the events calendar, arrange meetings and workshops; prioritize daily tasks and ensure that duties are completed timeously. Provide secretariat services in the Chief Director’s office. Implement effective processes / procedures for information and documents flow to and from the Chief Director’s office. Ensure the filing and safekeeping of documents in the office. Compile reports / submissions and ensure that deadlines are met. Audit the Z8 book within the Chief Director’s Office, as well as Direct Reports’ leaves. Quality assure all documents submitted to the Chief Director’s Office before submission to the Chief Director. Liaise with Sub-Districts and Central Office as per the instruction of principals, as well as in expediting submissions.

Job Requirements:

Matric and appropriate 3 years Degree/ National Diploma or equivalent (three year) qualification in secretarial / office management / public administration / Business Administration / Cooperate Governance recognised by SAQA. Three (3) years functional experience in Office Administration / Secretariat services. • Skills: excellent organizational skills, ability to multi-task, excellent communication, minute and report writing skills, excellent computer skills in Microsoft packages (MS office 365 i.e. Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint and Microsoft Teams), analytical skills, interpersonal skills, planning and organising, telephone etiquette, quality assurance, time management, problem management, relationship and conflict management • Knowledge of: Public Service Act (PSA), Promotion of Access to Information Act (PAIA), Protection of Personal Information Act (POPI), Public Finance Management Act (PFMA), document classifications, Administration procedures and Batho Pele Principles. Maintain confidentiality in the office. Ability to act with tact and discretion using prescripts / policies and circulars as guidelines. Ability to work under pressure following strict processes and procedures, professional etiquette to present the Chief Director’s office. High level of reliability and ethics. Commitment to work beyond the call of duty.

Job Details:

Company: Gauteng Provincial Government

Vacancy Type:  Full Time

Job Location: Johannesburg

Application Deadline: N/A

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