Wednesday , April 17 2024

Entry Level Finance Jobs (PBK) – Administrative Assistant

Website PBK

Job Description:

PBK is in search of an ambitious candidate to fill the role of Junior Administrative Assistant. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist.

As this position is to serve as an addition to the administrative staff, you will serve to assist the project coordinators with overflow assignments, and miscellaneous admin/clerical tasks.

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Job Responsibilities:

  • Assist Project Coordinator with Project related meeting agendas and minutes.
  • Assist Project Coordinator with AIA Contract Documents.
  • Assist Project Coordinator with Logging/Tracking/Issuing project documents (AEAs, Pay Apps, etc.).
  • Maintaining PBK Project Files.
  • Assist Front Desk with phone support/backup/rollover calls.
  • Birthday Celebration planning (firm wide and team based).
  • Assist with set up and planning for Client Meetings and firm wide events.
  • Prepare space for team meetings.
  • Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences.
  • Produce meeting minutes and meeting agendas for internal or non-project related meetings.
  • Utilizing Document Templates to prepare Letters, etc.
  • Entering and logging timesheets and expense reports as necessary.
  • Maintaining Partner’s / Principals Calendars.
  • Log / Prepare Client Sponsorship Requests and other check requests.
  • Maintain Team Vacation Calendar / Team Organization Spirit in general.
  • Serves as backup for the Receptionist – multi-line phone system experience desired.

Job Requirements:

  • 1-3 years of experience in an administrative role.
  • Expert in Microsoft Office Suite; MS Word, Excel, Access and PowerPoint.
  • Experience in Bluebeam and Adobe InDesign desired, but not required.
  • Very detailed, accurate proofreading skills.
  • Excellent oral and written communication skills.
  • Strong organizational skills.
  • Punctuality and dependability are required.
  • Work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines.
  • A/E/C industry experience is strongly preferred.

Job Details:

Company: PBK

Vacancy Type:  Full Time

Job Location: Houston, TX, US

Application Deadline: N/A

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