Canada Post Careers in Ottawa – Administrative Assistant

Job Description:

The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, communication, intelligence, analysis and interpretations.

Job Responsibilities:

Below are the main job requirements and responsibilities for the Administrative Assistant.

• Coordinates all priority actions; on time-sensitive information, situations or conditions which could cause embarrassment or exposure to the
• Corporation if not dealt with promptly, discretely and tactfully and ensures prompt, effective follow-ups.
• Coordinates the receipt of Board of Directors submissions and responses to decisions of Management Committees and requests for additional information in Head Office and Divisions as required.
• Composes documents and presentations including briefing material for Management Committees.
• Safeguards all confidential, sensitive and personal information.
• Controls the flow of correspondence in and out of the office by promoting prompt responses with minimum resource utilization.
• Acts as the representative, as delegated, to committees and other forums both in Head Office and the field.
• Gathers and provides intelligence to the community in Head Office and the field based on a careful analysis and evolution of possible ramifications and impacts.
• Undertakes special projects as requested by utilizing Head Office/Field resources. Provides analysis and recommendations, as appropriate.
• Works with the other secretaries in the function by providing guidance, standards, ensuring consistency in procedures throughout the Finance Department.
• Performs other duties such as arranging for travel and accommodation, requisitioning cheques, prepares travel claims, prepares budgets, includes monthly and year end variances analysis, completes the on-boarding and off-boarding off all team members, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.

Job Requirements:

• Completion of secondary school according to provincial standards or equivalent (GED) is required.
• Completion of post-secondary (College/University) courses may be required.
• One to three years of experience in a secretarial/administrative assistant role – experience in this role at the executive level will be considered a strong asset.
• Proficient computer skills and competent with Microsoft Office programs.
• Strong organizational, prioritization and time-management skills.
• Good interpersonal skills.
• Strong oral and written communication skills.

Job Details:

Company: Canada Post / Postes Canada

Vacancy Type:  Full Time

Job Location: Ottawa, ON, CA

Application Deadline: N/A

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