TB HIV Vacancies – Project Administrator

  • Full Time
  • Durban

Website TB HIV Care

Job Description:

The purpose of this job is to support and enhance the Programme Manager and management team’s effectiveness using a variety of administrative, project management, communication & organizational skills.


Job Responsibilities:

  • Welcome all visitors politely, promptly and professionally as they arrive at the office
  • Answer incoming calls within 3 rings,direct calls to relevant staff member and take accurate messages
  • Attends staff and team meetings, take minutes and circulate minutes in an efficient and timeously manner
  • Prepare attendance register, agenda and set up of boardroom
  • Type up documents, collate and distribute when required in a proficient and professional manner
  • Ensure there’s a printed copy of staff register at reception to be signed on a daily basis by staff
  • Perform other general office tasks as required by the Programme Manager.
  • Ensure that the filling system is in place and efficiently maintained
  • Ensure that all equipment in the reception area is kept in good working order and maintained /serviced when required
  • Ensure that all materials are kept in the correct storage place, and that there is sufficient stock of all materials
  • Remain aware of stock levels of stationery, books, leaflets, and order as required by Programme Manager
  • Maintain fixed assets register
  • Ensure maintenance of all assets
  • Do monthly assets audit and ensure photographs are taken (where applicable).
  • Ensure that all staff complete acknowledgement of receipt form for assets taken
  • Ensure that staff returns assets when they resign
  • Keep stock card for all supplies
  • Receive quotes for suppliers and submit to finance for authorization
  • Conduct petty cash analysis and reconcile and submit to Programme Manager firstly for approval before submission to Finance by the 7th of each month
  • Prepare invoices for processing and payment to finance department
  • Ensure that creditors are paid on time
  • Analyse and reconcile creditor’s statement
  • Receive stationery requests, analyse and issue to relevant staff as required
  • Ordering of goods and services
  • Assist with the coordination of training
  • Maintain a database of training
  • Submit training authorizations requests to Training Manager after Site Managers review and approval
  • Collate and forward all HR and related forms to the regional HR including leave forms, signed contracts, timesheets and other HR information
  • Ensure an accurate register is maintained with staff’s contactable details

Job Requirements:

  • Grade 12 / matric
  • A certificate from two-year college or technical school
  • Management or Project Management diploma
  • 3-years project management experience
  • Public health services experience
  • Data management and reporting experience
  • Computer literate in MS office
  • Valid code 8 driver’s licence
  • Proficiency in English and isiZulu language
  • Clear criminal record
  • Communication skills – verbal and written
  • Problem solving
  • Analytical
  • Interpersonal skills
  • Business acumen
  • Planning and organising
  • Teamwork
  • Initiative
  • Innovation

Job Details:

Company: TB HIV Care

Vacancy Type:  Full Time

Job Location: Durban

Application Deadline: N/A


Apply Here