Suncor Careers – Executive Assistant

Job Description:

Are you an established and professional Executive Assistant (EA) looking for a new challenge? Are you an exceptionally organized self-starter who has a high level of professionalism, integrity and discretion when handling confidential information? You will support the Vice President (VP), Digital and Information Technology, providing administrative support, coordination, organization and information management to the VP and their team. You will be an active member of the team, working to ensure the business goals are attained in a safe, environmentally sound, cost effective and productive manner.

Job Responsibilities:

• Coordinate off-sites, town halls and other events as required (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting materials, etc.)
• Act as a liaison for the department by relaying messages, redirecting personnel, and answering questions regarding the department and employees
• Establish relationships with external clients, vendors and partners while acting as a main point of contact
• Maintain distribution lists
• Process payment requests (memberships, subscriptions, shopping carts)
• Prepare and proof-read board and executive presentation material
• Investigate and maintain records of all incoming requests for approval
• Set up meetings (international, internal and external conference calls, room bookings, technical set-up, catering) and engage Digital and Information Technology (IT) support as necessary
• Build agendas and attend leadership meetings, recording and distributing meeting actions logs
• Coordinate international and domestic travel; compile and submit expense reports

Job Requirements:

• Proven knowledge and experience in Microsoft Office, with emphasis on Teams/Skype, Excel, Outlook, Word and PowerPoint
• An office administration diploma/degree or equivalent education and experience
• Exceptional writing and verbal communication skills
• Creativity and a commitment to continuous improvement
• Alignment with our values safety above all else, stronger together, operational discipline, curiosity and lifelong learning, and act with integrity
• 10 years of work experience
• Five or more years of executive assistant experience, managing an executive’s schedule, large amounts of confidential information and multiple priorities

Job Details:

Company: Suncor Energy

Vacancy Type:  Full Time

Job Location: Calgary, Canada

Application Deadline: N/A

Apply Here

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