Post Office Jobs in Brisbane (Baker McKenzie) – Secretary

Job Description:

We are currently looking for a full-time intermediate Secretary to join our Brisbane Office. Our Secretaries provide timely, efficient and high quality secretarial and administrative support to lawyers and other work providers.

Job Responsibilities:

• Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries.
• Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents, using version control and track changes.
• Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
• Supporting the client matter intake process.
• Processing expense claims and cheque requisitions.
• Undertaking conflict searching.
• Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests.
• Working directly with clients, developing and maintaining relationships, and assisting with business development activities.
• Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc.) for authors.
• Managing authors’ calendars and schedules and keeping informed about authors’ whereabouts at all times.
• Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm’s requirements.
• Covering Reception.

Job Requirements:

• Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners;
• A minimum typing speed of 50 wpm (90% accuracy rate);
• Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel;
• Excellent customer service and client relationship skills;
• SAP experience (preferred but not required); and
• An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.
  • ability to work well in a team environment (including across Australian offices and internationally);
  • willingness to learn; and
  • willingness to develop others through mentoring and sharing experiences

Job Details:

Company: Baker McKenzie

Vacancy Type:  Full Time

Job Location: Brisbane, Queensland, AU

Application Deadline: N/A

Apply Here

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