Australia Post Employment – Executive Assistant

Website Australia Post

Job Description:

This specific Executive Assistant position has a direct reporting line to the Executive General Manager (EGM), Community, Sustainability and Stakeholder Engagement and is expected to provide professional high level administrative and pro-active support.

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Job Responsibilities:

  • Manage the administrative functions for the EGM including diary management, meeting / conference logistics etc
  • Building and establishing proactive relationships and networks with people across different locations, levels and department including EGM EAs
  • Support the EGM in the preparation of conference presentations, EC and Board reports and papers (including formatting to requirements and distribution in required timeframes)
  • Establishes and maintains team information (including financial), documentation and filing systems as required by the GMs and their direct reports and key team members
  • Effectively manages and prioritises competing requirements to ensure stakeholder expectations are consistently met or exceeded whilst always operating collaboratively and cooperatively

Job Requirements:

  • Proven experience in providing a full range of administration support functions to senior executive management in a complex and dynamic environment
  • Proven record in working under pressure, prioritising multiple tasks within tight timeframes and meeting deadlines
  • Demonstrated ability to proactively identify process/system inefficiencies and provide a range of solutions
  • Highly developed interpersonal, written and verbal communication skills demonstrating ability to develop and document procedures/reports, as well as provide reporting to relevant stakeholders
  • Adaptable and flexible approach with various styles of Board Members, Senior Executives, other EA’s and external stakeholders
  • High degree of proficiency with standard software applications e.g. MS Outlook, MS Word, MS Excel, SharePoint, MS PowerPoint, SAP
  • High integrity and sensitivity to confidential matters

Job Details:

Company: Australia Post

Vacancy Type:  Full Time

Job Location: Sydney, New South Wales, AU

Application Deadline: N/A

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